What is bookkeeping and why is it important?

Bookkeeping is keeping track of the financial records, such as receipts, expenses, invoices and bank statements in your business.

But why is it important?

Good bookkeeping can help to grow your business! By keeping on top of your business’ bookkeeping you can forecast your business’ finances, which will help you understand your business and learn how you can grow.

You should apply a good bookkeeping system in your business from the moment you get started. Here are our 5 bookkeeping tips:

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1. Schedule time for bookkeeping

If you have an important call to make, you will schedule a time for it. So, why not schedule a time for your bookkeeping too?

Schedule a time every week or month to go over your bookkeeping. It will save you time in the long run and you can be stress-free at the end of your financial year!

If you outsource your accounting, it’s still a good idea to schedule a time for your books. By checking on your bookkeeping, you are also managing your cash flow and can help you plan for the future.

2. Use online accounting software

These days, most businesses can be managed online. You can manage inventory, sell online and or market online.

Taking your bookkeeping online will make it so easy to keep organised records.

Moving your accounts online with Xero is a great solution to keeping organised records. Xero is great online accounting software that offers a beautiful, user-friendly desktop and mobile app that allows you to manage your bookkeeping anywhere.

Did you know that even if you keep a copy of your receipts and bank statements on Google Drive, it is still not considered to be ‘online’? This is because you or your accountant will still need to go through each individual record.

Online accounting software, such as Xero, does this for you automatically and gives you great dashboards to help you manage your cash. We have a special offer for Xero Premium. Talk to our Client Services Team about our accounting services today.

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3. Connect your business bank account

If you’re just starting out, you may not have a business bank account yet but it’s best practice to get one as soon as possible. Using a personal bank account for business transactions will make your bookkeeping messy and difficult to sort. Check out our guide on the Best Business Bank Accounts in Ireland for advice on what one to choose.

Once you have a business bank account, you can connect it to your online accounting software and get live bank feeds.

You can also do easy bank reconciliations if your bank account is connected to Xero. This will save you time when you do your bookkeeping.

4. Use automation tools with your accounts receivable

Another great bookkeeping tip is to use automation tools with your accounts receivable. This refers to the money that is owed to your business. You may have accounts receivable because a client has not paid you yet.

Start by outlining clear terms of payment and communicate the consequences if payments are missed. But it doesn’t always mean that your clients will pay you on time. You may still need to chase them with reminder emails and phone calls.

But if you’re a busy Startup, you don’t always have time to chase your clients. Good online software, such as Xero, has automation features built-in so you can set up automatic emails before and after their payment due date.

Use the template function to make the email say what you want. You can also make sure your clients are gently reminded that they owe you money!

5. Match your online business with an online accountant

Even if your trade is offline, you can still manage your bookkeeping online. Straight away you’ll notice how easy it is to get an overview of your cash flow anywhere.

Once you’ve seen the benefits of going online, you’ll want to match with an accountant that is as online as you are!

We are Xero Certifed Users so we are always happy to help you. Xero integrates with over 800+ apps so we can recommend apps that will advance your dashboard.

Talk to us if you would like to know more about our Accounting and Bookkeeping Services. Our Client Services Team are always happy to talk to you.

Need Help?

Our client services team are always happy to talk to you about what's best for your needs

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Need more bookkeeping tips?

Do you need more help with your bookkeeping or would you like to outsource the task completely?

Talk to us about our special offer to help take your accounting online

Call us on +353 (0)1 905 9364 or email hello@accountantonline.ie.

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