Company Secretary Role

The role of the company secretary is to ensure that the company complies with all the relevant laws and regulations. Some of these important regulations include filling the Annual Returns and other documents with the Companies Registration Office.

Annual Returns have strictly set out timelines and they risk fines and penalties if they are missed. The company secretary prepares the Annual Return and works together with your Accountant to make sure that they are submitted on time.

This is because your Annual Returns require financial statements to be attached with them (except your first Annual Return, which requires no financial statements).

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Appointing A Company Secretary Specialist

In the course of running your business, you can easily miss these deadlines and reporting requirements. For this reason, business owners and directors often appoint a specialist firm to ensure that the filing requirements and duties are met. It brings peace of mind to know that these compliance issues are dealt with by specialists.

Our Company Secretary Service Includes:

  • Filing of the Annual Return and Accounts (not preparation) with the Companies Registration Office
  • Looking after all Company Secretarial matters e.g. miscellaneous changes in directors, registered office, shareholders, increase in share capital, includes up to 5 changes per year
  • Maintaining and updating the Seven Statutory Registers
  • Minutes of Meetings of the Company including the Annual General Meeting and notice of same.
  • Ongoing Company Secretarial advice

Why Do I Need A Company Secretary?

Advice on Company Law

Your Company Secretary should be familiar with Irish company law and keep track of your corporate deadlines. In particular, your Company Secretary looks after your Annual Returns.

The Annual Return (a form B1) is a very important filing that has to be done with the CRO. Failure to file your form B1 on time results in fines up to €1200 and your company may need to be audited for two years.

Your first B1 needs to be filed within 6 months of incorporation and there is no requirement for financial information at this stage. The second Annual Return is due 18 months after incorporation and accounts are required with this.

Your accountant will look for your books, invoices, receipts and more in order to do your accounts on time for your Annual Return Date (ARD). It is the company secretary’s role to ensure that the financial statements AND the form B1 are submitted to the CRO at the same time.

Filling Changes With The Companies Registration Office

You should notify the Companies Registration Office with any changes made to your company. For example, changes in Director or Secretary, increase in share capital, shareholders, changes to registered address.

By taking care of these changes, your Company Secretary also maintains and updates the Seven Statutory Registers. In general, the Company Secretary ensures that the company complies with all relevant statutory and regulatory requirements.

Alongside making these changes, your Company Secretary can give you advice and guidance on certain company law matters, such as share transfers and allotments.

Your first B1 needs to be filed within 6 months of incorporation and there is no requirement for financial information at this stage. The second Annual Return is due 18 months after incorporation and accounts are required with this.

Your accountant will look for your books, invoices, receipts and more in order to do your accounts on time for your Annual Return Date (ARD). It is the company secretary’s role to ensure that the financial statements AND the form B1 are submitted to the CRO at the same time.

One Of The Most Important Duties Of A Company Secretary

Filing of the Annual Return and Accounts

The Annual Return (a form B1) is a very important filing that has to be done with the CRO. Failure to file your form B1 on time results in fines up to €1200 and your company may need to be audited for two years.

Your first B1 needs to be filed within 6 months of incorporation and there is no requirement for financial information at this stage. The second Annual Return is due 18 months after incorporation and accounts are required with this.

Your accountant will look for your books, invoices, receipts and more in order to do your accounts on time for your Annual Return Date (ARD). It is the company secretary’s role to ensure that the financial statements AND the form B1 are submitted to the CRO at the same time.

Benefits Of Using Our Company Secretarial Service

  • You can be confident that your company will meet its corporate obligations, such as minutes of meetings and keeping an update company register.
  • We will help you avoid penalities from the Companies Registration Office by keeping track of your Annual Return deadline.
  • There are no surprises in what you need to pay us. We have fixed fees for our Company Secretarial service.
  • You don't have to rely on one person to act as your Company Secretary. We have a team of professionals that can help you.
  • We offer you the freedom to focus on growing your business by taking care of your company's compliance.
  • Make up to 5 post-registration changes to your company with the CRO per year

Why Choose Accountant Online To Be Your Company Secretary?

Avoid Penalties

Fail to file your Annual Returns on time will incur fines and you will need to have your accounts audited for 2 years. This is both costly and unnecessary.  There are also more serious penalties for breaching your Company Law obligations. You could face prosecution by the Director of Corporate Enforcement (ODCE).

The Annual Return (Form B1) requires two signatures (a director and a company secretary) and needs to be submitted to the CRO at the same time as your company’s financial statement for that year. It makes sense to have your company secretary and accountant in the same company because this means you can relax knowing that your company secretary will chase the progress of your accounts.

Our team of Chartered and Certified professionals includes ICSA Chartered Secretaries. We have the skills and experience you need to keep you compliant and make sure you don’t miss any deadlines.

Meet All Of Your Compliance Obligations

Our professionals will make sure your company complies with all the relevant statutory and regulatory requirements. You can also ask our compliance expert any questions you have on company law.

If you are setting up a company, you are probably a specialist in your own field but lack the time and expertise to take care of compliance issues. We specialise in helping new business startups and have helped hundreds of companies through the process.  So we understand all too well what getting your new business off the ground involves. We will take care of your company secretary services, so you have more time to manage and grow your business.

Flexibility

Your needs can change over time and our service will adapt to your needs. The affordable Company Secretarial and Compliance Service are great for most small businesses. If you’re not sure how we can help you, give us a call and give us more detail on your situation and we can offer advice.

As you grow in size and complexity, there may be additional requirements. Below is a list of additional services and prices associated depending on your needs.

Paying Tax As A Limited Company

Irish Company Formation

We will take care of all of the legal and compliance requirements. As soon as you set up your new company, you have annual obligations to make sure you are compliant with Irish Law.

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Additional Company Secretarial Services

Company Secretarial and Compliance Service is usually purchased at the same time as Company Formation, as new directors are concerned about the duties and obligations associated with being a director of a limited company.

If you have already formed your company and would like to outsource your company secretary to us, we can draw up the necessary papers and make the change with the CRO.

The company secretary service covers the essential issues that most directors of limited companies should be concerned about. This is the most cost-effective way of taking care of your company secretarial obligations.

You may also purchase additional services on a one-off basis when you require these.

Contact mycompanyteam@accountantonline.ie for quotes for these additional services.

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